Commercial Licensing Policy

Personal, educational, gym, league, coaching, event, broadcast, sponsorship, API and other commercial uses may have different licensing requirements. A licence or plan will define approved use, term, feature scope, event/user limits, support, fees, renewal and cancellation. Do not assume that access to a feature grants permission to resell it, offer it as part of a paid service, white-label it or use Ninja Timer branding in advertising.

Request commercial permission at ninjatimerinfo@myyahoo.com Ninja Timer may ask for the organisation, intended use, event scale, expected audience, data responsibilities and technical requirements. Written terms control where they differ from this general policy. Any licence restriction remains subject to applicable law and consumer rights.

​

Data Retention and Deletion Policy

Data should be retained only for defined operational, legal, security, support and recordkeeping purposes. The operator must maintain an internal retention schedule for: local device data; cloud event records; athlete profiles; media; public results; support communications; access/security logs; analytics; backups; billing records; and AI prompts/outputs where applicable.

Set a period or defensible retention criterion for each category before launch. Where a user requests deletion, verify authority and assess whether the data is controlled by Ninja Timer or an event organiser, whether legal/competition records must be retained, and whether copies exist in backups or third-party systems. Remove or de-identify information when appropriate and explain any lawful limitation. Do not promise immediate deletion from every backup or public copy unless the system supports it.

​

Cybersecurity Policy

Ninja Timer aims to use security practices proportionate to the sensitivity and risk of information. Internal controls should include least-privilege access, strong authentication for privileged accounts, secure secrets management, dependency updates, backups and restore testing, logging of material administrative changes, access reviews, vulnerability handling and vendor review.

Online services should use secure transport and appropriately protected storage where supported. Public event codes and sharing links must not expose internal identifiers or administrative privileges. Report suspected vulnerabilities or data incidents to [SECURITY EMAIL]. Do not test or exploit systems without written authorisation. Maintain an incident response plan that addresses containment, investigation, recovery, communications and any legally required breach notifications.

​

Cookies and Similar Technologies Policy

Websites and online features may use cookies, local storage, SDKs or similar technologies for essential functionality, security, preferences, analytics or performance. Maintain a current inventory of the technologies actually deployed and their providers. Provide required notices and consent/opt-out choices for non-essential technologies where applicable. Explain that blocking essential technologies may affect login, settings, sharing or other functions. Do not state that the app uses cookies in the same way as the website unless verified.

​

Service Availability and Maintenance Policy

Ninja Timer aims to provide useful and reliable services but does not guarantee uninterrupted availability unless a separate service agreement expressly provides otherwise. Outages may arise from maintenance, updates, network failures, device issues, capacity limits, security incidents or third-party services.

Where practicable, schedule planned maintenance to minimise disruption to known competitions and communicate material interruptions. Organisers remain responsible for contingency plans, backup timing/scoring and independent records for important events. Any paid service-level commitment must be set out in a signed agreement and should define availability measurement, exclusions, support hours, response targets and remedies. Avoid vague statements that imply a guaranteed resolution time.

​

Acceptable Use and Community Conduct Policy

• Do not manipulate, falsify or intentionally misrepresent results, splits, rankings, athlete identity or competition status.

• Do not harass, bully, threaten, exploit or discriminate against users, including children.

• Do not publish private or sensitive information, or content you are not authorised to share.

• Do not attempt unauthorised access, scrape data, bypass rate limits, distribute malware or disrupt services.

• Do not use the platform to facilitate unlawful activity or unsafe conduct.

• Respect event rules, organisers, judges, other athletes and the rights of content owners.

Suspected violations may be reviewed and may lead to content removal, link disablement, feature restrictions or account suspension, proportionate to the issue and subject to applicable law. Provide an appropriate way to appeal or request review at ninjatimerinfo@myyahoo.com.

​

Brand Usage Guidelines

Ninja Timer names, logos and brand assets may be used only in accordance with written permission or an official brand kit. Do not distort logos, imply endorsement, remove required attribution or present an independent event as officially affiliated with Ninja Timer unless authorised. Event organisers may identify Ninja Timer as the technology provider where permitted, but must not misrepresent the relationship. Third-party and sporting-body marks require their owners’ permission.

​

Software Licence Policy

Users receive only the access rights stated in the Terms, app-store terms, plan or separate licence. They do not acquire ownership of the software or access to source code, internal systems or confidential technical information. Licence termination and restrictions must be applied consistently with the Terms, the relevant agreement and applicable law. Third-party and open-source components remain governed by their own licences.

​

Fair Play and Competition Integrity Policy

Ninja Timer supports fair, transparent and consistent competition. Organisers should define rules before competition, configure the correct format, train authorised operators and verify results. Audit records, anomaly alerts and analytics can help identify issues but do not prove cheating on their own.

Ninja Timer may provide tools to flag unusual times, missing data, inconsistent scoring or suspicious changes for human review. An authorised organiser or governing body makes the final determination under the applicable rules. Users must not use an automated flag as a public accusation or harassment tool.

​

API and Integration Policy

API, database, export automation, webhooks and third-party integration access require written approval where offered. An approved integration must follow documented authentication, data minimisation, security, rate limits, permitted use and deletion requirements. Do not bypass controls, bulk extract data or build a competing service using unauthorised access. Ninja Timer may suspend credentials that create security, privacy or availability risks. A separate agreement should specify endpoints, permitted data, ownership, support, versioning, limits and termination.

​

Open-Source and Third-Party Attribution Policy

Ninja Timer may use third-party libraries, services, fonts, images or other licensed materials. Each component must be used according to its licence and attribution requirements. Maintain an internal software bill of materials or dependency inventory where practical, track licence obligations and provide notices or source access when required. This policy does not claim ownership of third-party materials.

​

Maintenance and Competition Protection Policy

Where practical, Ninja Timer aims to avoid disruptive changes during known major competitions and to communicate planned maintenance in advance. This is an operational goal, not a guarantee. Organisers should test their setup before an event and maintain a fallback process. Emergency security or reliability work may require immediate changes.

​

Results Dispute and Correction Policy

Athletes or guardians should raise timing, scoring, ranking or eligibility disputes with the event’s designated judge or organiser under the event rules. The organiser should review the available timer record, scoring log, judge notes, approved video and other relevant evidence, then document the decision and any correction.

Ninja Timer supplies tools and records but does not adjudicate the sporting dispute unless a separate written agreement expressly provides otherwise. Technical support may investigate whether a system issue occurred, but the organiser or governing body retains authority over competition decisions. Corrections to public results should be reflected in the display as soon as reasonably practicable.

​

Media, Photo and Broadcast Policy

A user who uploads or broadcasts a photograph, video, audio recording, name, result or other content must have the necessary copyright, privacy, image, music and other permissions. Event organisers are responsible for informing participants and guardians about the event’s media practices and obtaining consent or another lawful basis where required.

Before publishing child athletes’ names, images, videos or performance information, organisers must assess applicable law, guardian permissions, event rules and child-safety considerations. Avoid including personal contact details, school details, location metadata or private notes. Public links and broadcast displays can be copied or recorded by viewers; disabling a link may not erase copies already made.

Ninja Timer may restrict content or disable a broadcast link where reasonably necessary to address a credible privacy, safety, rights, security or legal concern.

​

Children and Youth Safety Policy

Gyms, schools, camps, coaches and event organisers must use Ninja Timer in a way that protects children’s safety, dignity and privacy. They must only enter information they are authorised to provide, limit staff access to what is needed, avoid public disclosure of sensitive details, and respond appropriately to concerns.

Ninja Timer should implement and document appropriate product controls as the platform evolves, including child-aware public sharing, reporting channels, access control and deletion workflows. The exact age threshold, consent flow and legal obligations must be reviewed for each market and service type; a single minimum-age clause is not a substitute for child-specific safeguards.

​

AI and Automated Features Policy

AI-assisted features may support rule checks, competition summaries, configuration suggestions, performance insights or general training education. They can be wrong, incomplete or biased and must not be treated as the final authority for safety, medical, eligibility, judging or qualification decisions.

Before releasing an AI feature, document its purpose, data inputs, whether processing is local or external, provider, retention, user notice, evaluation, known limitations, human review route and means of correcting material errors. Do not use personal information for model training or unrelated purposes unless this has been assessed, appropriately disclosed and lawfully authorised. Where AI makes or materially supports a significant decision about a person, obtain legal review and provide appropriate transparency and review mechanisms.

​

Privacy Requests and Complaints Policy

Privacy access, correction, deletion and complaint requests should be sent to ninjatimerinfo@myyahoo.com. Verify the requester’s identity and authority, especially where a child, guardian, coach or organiser is involved. Record the request, assess applicable legal timeframes and exceptions, respond in plain language and escalate complex matters to the privacy lead. Maintain a process for complaints to be reviewed by someone other than the person whose conduct is being challenged where practical.

​

Incident Response and Notifications Policy

Maintain a written response process for suspected unauthorised access, public exposure, data loss, compromised event codes, altered results or third-party incidents. The process should cover triage, containment, evidence preservation, impact assessment, recovery, user/organiser communications and any legally required notifications. Do not promise a specific notification timeline unless it matches applicable law and operational capability.

​

Environmental and Digital Operations Statement

Ninja Timer aims to reduce unnecessary paper use by providing digital timing, scoring, results and reports. Digital services also consume energy and resources. We aim to use resources responsibly where practicable, but do not claim a quantified environmental benefit unless supported by evidence.

​

No partnership or endorsement

Using Ninja Timer does not create a partnership, joint venture, agency or formal business relationship between Ninja Timer and a user, gym, event or league. Use of another organisation’s name or logo does not imply that organisation endorses Ninja Timer, and use of Ninja Timer does not imply endorsement of an event unless expressly agreed in writing.

​

Policy enforcement and updates

Policy breaches may lead to investigation, content removal, link restrictions, suspension, termination or legal action where proportionate and lawful. Where practicable, users will be told the reason and how to seek review. We may update supporting policies to reflect new features, risks or laws. Material changes will be communicated and consent obtained where legally required. Contact Ninja Timer at ninjatimerinfo@myyahoo.com for questions.